Annual General Meeting 2026
Join us on Thursday, November 26th at 3:00pm in the Convention Centre (Second Student Centre, 2nd floor) for the YFS Annual General Meeting! The Annual General Meeting happens every year, and provides members with the opportunity to receive updates from their elected representatives, in addition to submitting and voting on motions that help determine the direction and stances that their Students' Union takes.
In order to enter, please bring your YU student card. The Annual General Meeting is only open to undergraduate students of York University.
Motions can be submitted to president@yfs.ca by Thursday, November 12th at 4:00pm.
Proxies may also be submitted via the form at the bottom of the page by Thursday, November 19th at 4:00pm.
MEETING DOCUMENTS
Documents marked by an asterisk (*) will be available on or after November 19th.
Submitting Motions
After a multi-year legal review of the Federation’s by-laws and their compliance with the Ontario Not-for-Profit Corporations Act (ONCA), the procedural capacity of the Annual General Meeting (AGM) has changed.
What stays the same:
Motions can be submitted for consideration ahead of the AGM, following appropriate guidelines.
Motions can be voted on, amended, and passed, failed, or deferred at the AGM.
Germane discussions around each motion’s topic can take place.
What changes:
All motions regardless of their result will be brought to the next meeting of the Board of Directors where a final vote will take place to decide the outcome of the motion.
Due to the legal and fiduciary duties that the Board of Directors hold as officers of the organization, they have the responsibility to make decisions that are in the overall best interest of the Federation. The meeting of the Board after the AGM is intended to allow the Board adequate time to research and consult on the legalities of each motion, while balancing their responsibility to their membership and their duty to the health of the organization.
The AGM is an important step in expressing the will of the membership to the Board and serves as a vital stepping stone in their decision making processes. It is an extremely valuable procedure of the union, and provides a democratic forum in which members can formally speak to their elected representatives and express the direction they hope to see the union follow. The YFS is committed to remaining transparent with its members about its decision-making processes and outcomes.
Any member (an undergraduate student of York University) may submit a motion. In order to be considered, motions must be received by the President via email to president@yfs.ca no later than Thursday, November 12th at 4:00pm. Motions can be put forward to create issues policies, standing resolutions, or campaigns, among other things.
Motions cannot be submitted by fax or mail.
Motions submitted in accordance with the by-laws will be circulated to members in the AGM Package, which will be distributed no less than 1 week before the Annual General Meeting at which they are to be considered.
Proxy Form
The deadline to submit a proxy form is Thursday, November 19th at 4:00pm.
A proxy form can be used in the case that you cannot attend the AGM, but still wish to provide your permission for the meeting to continue in your absence. By providing a proxy, you are also giving permission to the proxy holder to vote on your behalf. One member cannot hold more than 3 proxies.
If you have any questions about how to submit a motion, or would like to identify any accessibility needs, please contact Symone Lennon, president@yfs.ca.